NORTH OKALOOSA AMATEUR RADIO CLUB, INC.
This is the master document as of April 10, 2014
All approved changes have been incorporated.
ARTICLE I: Name
The name of the organization shall be the NORTH OKALOOSA AMATEUR RADIO CLUB, INC. Incorporated under the not for profit laws of the State of Florida on August 16, 1984, Charter NO 4729. The term “CLUB” or “NOARC” hereinafter shall be defined to mean the NORTH OKALOOSA AMATEUR RADIO CLUB, INC.
ARTICLE II: Objectives
The primary objective of the North Okaloosa Amateur Radio Club shall be: To maintain VHF, UHF repeaters and emergency communications for Amateur radio use in support of civil emergency needs. The secondary objectives of the North Okaloosa Amateur Radio Club shall be: To further the exchange of information and cooperation between members, To promote radio knowledge, fraternalism and individual operating efficiency, To conduct club programs and activities to advance the general interest and welfare of the amateur radio community.
ARTICLE III: Membership / Dues
SECTION 1. All persons interested in amateur radio communication (solely with a personal aim and without pecuniary interest) shall be eligible for membership.
SECTION 2. Full membership is open to all licensed amateurs or any license amateur who supports the club repeaters. Full membership includes all club privileges as well as rights to hold a club office and to vote on all matters.
SECTION 3. Associate membership is open to any person studying or in a class leading to an amateur radio license or anyone interested in amateur radioor any license amateur who supports the club repeaters. Associate members have all club privileges except to hold office and to vote.
SECTION 4. Application for membership may be made by paying the annual dues. Application can be made at any time.
SECTION 5. A member may terminate his or her membership at any time by submitting a letter of resignation to the club. A member will be automatically dropped from the rolls upon nonpayment of dues. A member’s membership can be terminated for cause by three officers of the club, the President or presiding officer and two other officers, agreeing it would be in the best interest of the club to terminate such member’s membership. The President will then call for a vote by the membership present. A majority vote in the affirmative by the members present shall implement this act. If the member is present at the meeting he or she will be so advised by the club president or presiding officer and asked to leave. The president or presiding officer shall also direct the Secretary to prepare and send a letter to the member advising that his or her membership has been terminated for cause.
SECTION 6. A member terminated by his or her request may be reinstated by submitting a letter requesting reinstatement. A member terminated for nonpayment of dues may be reinstated by payment of the current year’s delinquent dues. A member terminated for cause can request reinstatement by letter after a period of one year. The president or presiding officer will request a vote by members of the club present at the next meeting after the letter has been received. A majority vote in the affirmative by the members present will allow reinstatement. The secretary shall notify the person in writing of the results of this vote.
SECTION 7. Dues, Full Members, (voting) annual dues shall be $20.00 and Associate Members, (non-voting) shall be $12.00. Payment is due in advance on or before January 31st of each year. The Treasurer shall notify members whose dues are two months in arrears and those whose dues are not paid within two months thereafter shall be dropped from membership in the club. Dues will be for purpose of providing funds for club expenses.
A. New members joining during the year shall have dues prorated at $1. 66 for full members and $1.00 for associate members per month rounded to the nearest dollar.
B. A newly licensed ham may have a free one year membership from the date of first being licensed. The new ham must complete a membership form and provide a copy of their license to the club secretary for date verification.
ARTICLE IV: Officers, Elections and Duties
SECTION 1. The officers of this club and corporation shall be: President, Vice President, Secretary, Treasurer, Activities Manager and Registered Agent. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the club. These officers shall also perform the duties of the Board of Directors in the performance of corporate business.
SECTION 2. The officers shall be elected at the December meeting and shall serve until successors are elected.The president will appoint a selection committee at or before the November meeting. This selection committee will propose a slate of officers. Members wishing to be considered for an officer position may contact a current officer or a member of the selection committee.
SECTION 3. No member shall hold more than three (3) offices at a time.
SECTION 4. Vacancies occurring between elections must be filled by special elections.
SECTION 5. The duties of the President shall be: To preside at all meetings of the club and conduct the same according to the rules adopted.
The President shall enforce observance of the Articles of Incorporation and Bylaws, decide all questions of order, sign all official documents that are adopted by the club and none other, and perform all other customary duties pertaining to the office of the president.
SECTION 6. The Vice President shall assume all of the duties of the President in the absence of the President.
SECTION 7. The Treasurer shall receive and receipt for all monies paid to the club, including dues. The Treasurer shall keep an accurate account of all monies received and expended. The Treasurer shall pay no bills without proper authorization by membership vote or as otherwise indicated in these bylaws. At the end of each year the Treasurer shall submit a printed itemized statement of disbursements and receipts to include balance. The Treasurer will provide an oral report each month of bills paid, total money received and ending balance. The Treasurer, at the end of the elected term of office shall turn over everything in his/her possession belonging to the club to the incoming Treasurer. A club member will not serve as Treasurer more than three (3) consecutive years.
SECTION 8. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, carry on all correspondence, and read communications at all meetings. The secretary, at the end of the elected term of office, shall turn over all items belonging to the club to the incoming Secretary.
SECTION 9. The Activities Manager shall organize club activities, plan and recommend contests for improving operating skills and enjoyment and advance club interest and activity as approved by the club. The Activities Manager shall maintain close liaison with the ARRL Emergency Coordinator or SEC to further club participation in the Amateur Radio Public Service. The Activities Manager shall encourage new stations to report activities to the club and the ARRL SEC, all of these things to make the reputation of the club and amateur radio activities in the community as outstanding as possible. The Activities Manager may appoint committees or assistants to aid him or her in specific branches of activity.
SECTION 10. The Registered Agent is required by the State of Florida and serves in a voluntary continuing position. It is not an elected position. However, he or she is a full Director of the club’s Board of Directors. The Registered Agent will attend all Corporate Board meetings as a voting member and shall see that all board activities are consistent with the Articles of Incorporation and State Mandate. Nothing in these bylaws will preclude the Registered Agent from being an elected official of the club. The Registered Agent shall keep the Articles of Incorporation and Bylaws of the club and shall have the same available at every meeting. The Resident Agent shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members on request.
ARTICLE V: Meetings
SECTION 1. The regular meetings of the club shall be held at such time and place as the President may order. Special meetings may be called by the President.
SECTION 2. The meeting in December shall be known as the annual meeting and shall be for the purpose of electing officers and receiving reports from officers and committees.
SECTION 3. Three (3) members, one of which will be an officer, shall constitute a quorum. No business concerning NOARC may be conducted unless a quorum is present at the meeting.
SECTION 4. Corporate Board Meetings. A corporate board meeting may be called by the president, vice president, in absence of the president, or any three (3) board members.
ARTICLE VI: Appointed Positions
SECTION 1. Positions appointed by the President must be a club member and serve year to year unless replaced or become vacant. Appointed positions should turn over any documents upon leaving their appointment to a club officer or incoming appointee. Positions are listed in alphabetical order.
Section 2. ARES: Liaison Amateur Radio Emergency Services (ARES) is responsible for any ARES related information about the Club. Members should report any ARES capabilities, and availability for ARES support to the Club ARES Liaison.
Section 3. Custodian: The Custodian is responsible for maintaining an inventory of club equipment and where possible the equipment status. Any replacement, repair, trading or loaning of club equipment should be coordinated with the Club custodian. Purchase, sale or disposal of any club equipment should be approved by vote of the members.
Section 4. Historian: The Historian maintains historical documents, articles, pictures in printed and/or digital form of club activities. The Historian may appoint an assistant to assist in this activity. The Historian shall pass the Historical Record to the newly appointed Historian.
Section 5. IT Manager: The IT Manager is responsible for any computer related issues with the club. This includes software and computer configurations. The IT Manager should insure the club computer equipment is included on the Custodians inventory.
Section 6. Librarian: The Club Librarian is responsible for any documents, equipment manuals, or printed material used by the club. The Club Librarian should maintain a record of all materials. Space will be provided at the club station for storage of printed materials. Any check-out of these materials should be coordinated with the Librarian.
Section 7. Repeater Manager: The Repeater position is responsible for all repeater issues and will report the status of the repeater at each meeting. Repeater equipment (including changes) should be listed on the Club Custodian’s inventory.
Section 8. Station Manager: The Station Manager is responsible for all station equipment, configuration and status. Any changes to the station should be coordinated with the Station Manager. The Station Manager is responsible for updating any station check lists or operating procedures to include safety. The Station Manager should annually insure the station RF exposure does not exceed FCC limits. Purchase of items totaling less than $25 a month may be approved by Station Manager. These purchases are for the repair and operation of the station. Receipt for purchases must be presented at the monthly business meeting for reimbursement.
Section 9. Training Director: The Training Director position is to assist anyone with training. Training questions, classes, training materials and testing should be coordinated through the Club training position. The Club trainer will report training opportunities at each meeting.
Section 10. Trustee: The Trustee holds the station license. The Trustee has full control of the NOARC license but may grant operational control to other members.
Section 11. WEB Master: The Web Manager “WEB Master” is responsible for all issues dealing with the club website.
ARTICLE VII: Committees
SECTION 1. Committees standing and special shall be appointed by the President as the club shall deem necessary to carry out the work of the club. The President shall be an ex-officio member or all committees except the nominating committee.
ARTICLE VIII: Membership Assistance
SECTION 1. The club shall enact appropriate rules to minimize interference in the operation between stations of its members. It shall formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur radio station in the area of the club’s jurisdiction. The club, through designated Interference, Public Relations and Operating Committees, will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.
ARTICLE IX: Club Assets
SECTION 1. No equipment shall be purchased before funds are available to cover the cost. A Petty Cash fund will be established to cover day to day expenses. The Petty Cash fund is set at $100 between monthly general business meetings. Money expended from the Petty Cash fund must be approved by a club officer and receipt presented at the next meeting for reimbursement. The Petty Cash fund can be suspended or reinstated by a vote of the membership.
ARTICLE X: Parliamentary Authority
SECTION 1. Roberts Rules of Order newly revised shall govern proceedings of the club.
ARTICLE XI: Amendment of Bylaws
SECTION 1. These Bylaws can be changed, rescinded or amended or new bylaws can be adopted by a change proposed by the board of directors and adopted by a two-thirds majority vote of the members present at a meeting.
ARTICLE XII: Dissolution
SECTION 1. This club may be dissolved and its affairs wound up in accordance with the Articles of Incorporation.
THESE BYLAWS AMENDED AND ADOPTED 1 MARCH 1985.
1st revision adopted 3 May 1985.
2nd revision adopted 6 September 1991.
3rd revision adopted 2 April 1993.
4th revision adopted 7 November 1997.
5th revision adopted 1 December 2000.
6th revision adopted 10 February 2004.
7th revision adopted 9 February 2012.
8th revision adopted 10 April 2014.